Subject: [Ietf108planning] Email to WG chairs (and community) about 108 planning items

From: Alissa Cooper <[email-masked]>
Date: Thu, 25 Jun 2020 14:26:03 -0400

I’ve drafted an email below to go out first to WG chairs and then (barring major objections) to the community a few days later. Feedback welcome.

Alissa

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Dear chairs,

We wanted to share some details about IETF 108 with you before we send this out to the wider community. We received 102 session requests for IETF 108, which is about 20-30 less than a typical in-person meeting. It will be a busy week for sure.

== Interim meetings ==

There will be no interim meetings scheduled via the datatracker the week prior to IETF 108 (July 20-24) or during the IETF 108 meeting week (July 27-31). This will allow attendees time to read drafts and prepare for the meeting, and it will also help prevent back-to-back weeks of meetings that could be difficult from a time zone perspective for some individuals. If you request an interim during either of these weeks you will be asked to amend your request for a later date. 

== Side meetings ==

We will provide a wiki page where individuals can post details about side meetings they may be organizing during IETF 108. Since there are many freely available conferencing services, we will not be providing conferencing support for side meetings. Feel free to reach out to [email-masked] (which reaches the IESG, IRTF Chair, LLC, and secretariat) if this setup presents any difficulties for you.

== Blue sheets ==

Blue sheets will be automatically generated from the MeetEcho roster and populated with participant name and affiliation information from the meeting registration database. They will be automatically loaded into the datatracker so there is nothing participants or chairs need to do with respect to blue sheets.

Best,
Alissa on behalf of the IESG